GA & Document Control Officer

Deskripsi

Roles and responsibilities:

1. Monitor and maintain cleanliness of Office and public area at CEPR Site.
2. Business trip arrangement and support.
3. Coordination with vendor related to housekeeping, public facility maintenance.
4. Coordinate maintenance and control of official facilities, such as building, yard, drainage, fences, etc,
5. Ensure all assets in good condition, good record and easy to be found for the annual asset checking.
6. Ensuring all building facilities and security on the good condition.
7. Maintain stock of consumable related to office business.
8. Coordination on vehicle arrangement (car pooling system), readiness and maintenance.
9. Food and meal services including coordination with meal vendors, monitor food and hygiene standard.
10. Regular follow up with vendor.
11. Managing and handling complaint, concern from employee.
12. Manage incoming and outgoing documents.
13. Perform document scanning archive documents.
14. Maintain the security of documents that are confidential.
15. Maintain document security from unauthorized parties.
16. Search and provide documents to employees and/or customers when needed.
17. Create template designs for documents.
18. Check document accuracy.
19. Report progress regarding document storage.
20. Ensure the destruction of sensitive documents.
21. Updating the document if there are changes.
22. Maintain document management system

Requirements:

• Minimun Diploma in any major.
• Maximum age is 35 years old.
• At least 3 years experience in General Affairs and office support
• At least 3 years experience in Document handling and control.
• Good capabilities of English.
• Able to perform cross functional team communication and status report.
• Placement in Cirebon.